GII SYSTEMS INC.
TERMS OF SERVICE
Last updated August 27, 2021
These Terms of Service (the “Terms of Service”) are a binding legal agreement between you (either an individual or an entity) and GII Systems, Inc., a Canadian corporation (together with its affiliates: “GII Systems”, “we” or “us”) regarding your use of GII Systems Office Phone System and other services and any software (“Software”) provided for your use in connection with our solutions or services (such solutions, services and Software, collectively, the “Service”).
In addition, when using certain features of the Service, you may also be subject to the guidelines, terms and agreements applicable to such features (“Policies”). All such Policies are incorporated by reference into these Terms of Service. If these Terms of Service are inconsistent with any Policy, the terms in the Policy will control.
We may periodically make changes to these Terms of Service and the prices of the various parts of the Service. We will notify registered users of the Service by email of any material changes to these Terms of Service and Service pricing, so please keep your registered email address current.
Please read these Terms of Service carefully. By downloading, installing or using the Software, or accessing or using the Service, you accept these Terms of Service and any modifications that may be made to these Terms of Service and Service pricing from time to time. If you do not agree to any provision of these Terms of Service, you should not access or use the Service or download, install or use the Software. If you are using the Service on behalf of a company or other legal entity, you represent and warrant that you have the legal authority to bind such company or entity to these Terms of Service.
Service is provided on paid subscriptions only for a term of one month (the “Term”). The initial Term begins on the 1st day of the month following the date that you subscribe for the Service. You are subscribing for the Service for the full length of the applicable Term. This means that if you terminate the Service prior to the end of the then-current Term or we terminate the Service as a result of your Default (any reason, including without limitation, for your failure to pay any sum due hereunder, for suspected fraud or other activity, and/or for any other breach of these Terms of Service – each, a “Default”), you will be responsible for any applicable charges for the full Term as if you remained a customer through the end of the then-current Term, including, without limitation, outstanding charges and unbilled charges.
GII Systems offers a free trial period for a limited time that you access automatically on the first day of the Subscription Date, the free trial period ends on the last day of the Month of the Subscription Date. The trial period has visible usage of 300 minutes caps that should not be exceeded. At the end of the designated trial period, you will automatically be enrolled in the paid version of the plan you were using in the trial version. GII Systems will continue to bill your credit/debit card or PayPal account on a monthly basis until the account is terminated.
In order to avoid any charges, it is necessary to terminate the service before the trial period ends. Likewise, if the user exceeded the usage caps during the trial period, charges may be incurred.
All terms of service and use apply to the free trial, and in the case of any unusual activity an account may register during the trial period, GII Systems reserves the right to terminate a customer’s trial immediately and without notice.
The Term for all Service Plans will renew automatically for successive Terms of the same length without further action by or notice to you.
You may terminate the Service by cancelling the Service Plan subscription from your PayPlal account or by sending a termination request from the email address associated with your account or opening a support ticket from the control panel. Upon receiving confirmation we will terminate the Service.
We reserve the right, in our sole discretion, to modify, suspend or terminate the Service or your account without notice as a result of your Default. We reserve the right to determine, in our sole discretion, what constitutes a Default and you agree that our determination is final and binding on you. In the event of a Default, you will pay us all outstanding charges and unbilled charges and will reimburse us for all attorney, court, collection and other fees and costs we incur in the enforcement of our rights under these Terms of Service. Upon termination of your account, we will delete all information stored in your account (including voicemails, recorded calls, text messages, calls history) within 30 calendar days unless you request transfer of the information before the end of that period, in which case, once you have paid all amounts owing on your account, we will use reasonable efforts to provide the information to you in electronic format at your expense. Business phone numbers acquired with the GII Systems service and ported into GII Systems will be automatically released and lost after 7 (seven) calendar days of the account subscription being terminated either by your request or by non-payment.
Upon subscription to the selected Service Plan, you give authorization to PayPal, that permits us to receive monthly payments from your PayPal account for the subscribed Service Plan plus applicable taxes.
We are not responsible for any charges assessed by PayPal on your account for exceeding your credit limit or any other reason. If we suspect fraud, we may immediately suspend your account without notice. We reserve the right to charge a fee for any chargebacks unless in connection with a valid dispute recognized by us as due to our error.
In addition to rates and charges, you are responsible for: any and all applicable state, provincial and federal taxes.
These amounts are in addition to all other charges for the Service and will be billed to your account.
You understand that in order to provide you with uninterrupted service when you exceed the number of minutes per month associated with your subscribed plan, you must maintain a minimum prepaid account balance of at least $10USD which could be refilled using the PayPal button on your account home page.
Our Service Plans include inbound and outbound calls and are offered only in the U.S. and Canada and are not available in U.S. territories.
All inbound and outbound calls count against the included plan minutes associated with your subscribed plan. Call duration will be calculated in one minute increments and fractional minutes will be rounded up to the nearest whole minute.
The calls in excess of the number of minutes per month associated with the given plan will be charged at the current rate, calculated in one-minute increments and rounded up to the next minute and subtracted from the Prepaid Account balance.
The Conference and Fax calls do not count against the included monthly minutes associated with your subscribed plan and will be charged from the Prepaid Account balance, therefore in order to use the Conference Bridge and Fax features you need to keep the positive balance on the Prepaid Account using the PayPal button.
Billing and Credit
For all Service Plans, fixed charges will be billed to you in advance commencing on the 1st day of the month of each Term following the subscription date of the Services. You hereby authorize us to automatically charge your PayPal account on file for your service plan. We will keep your recurring PayPal account authorization on file until you make a request to terminate your service plan.
Usage based charges (if applicable) and all other applicable charges will be billed daily from the Prepaid Balance prepaid account.
In the event you dispute any charges billed to you, you must notify us in writing within 10 calendar days of the date of the applicable statement or you will waive any objection and any further remedy with respect thereto. Written statements disputing charges must be sent to admin@giiystems.com.
No Refunds for Non-Use
GII Systems does not offer refunds for any Services ordered but not used. It is your sole responsibility to cancel any Services, Subscriptions, or accounts as identified in Section Termination.
GII Systems does not offer refunds if you terminate the Service prior to the end of the then-current Term, you will be responsible for any applicable charges for the full Term as if you remained a customer through the end of the then-current Term.
Refunds for Prepaid Account
GII System will refund any unused portion of the Prepaid Account balance.
If you fail to pay your bill when due for any reason, we may suspend or terminate the Service without prior notice, in which case all accrued charges will be immediately due. We will not reactivate a suspended account until we receive payment in full. Although we may suspend your account, you are not eligible for a pro-rated refund for the time that your account was suspended.
GII Systems Service may only be used for lawful, proper and appropriate purposes.
GII Systems Service may not be used for any of the following prohibited uses (which are in addition to the other prohibited uses applicable to all Services):
• Illegal purposes include, but are not limited to: using the Service to violate any law, rule, or regulation; or engaging in threatening, abusive, harassing, defamatory, libelous, deceptive or fraudulent behavior.
• Trunking or forwarding your Number to (an)other phone number(s) capable of handling multiple simultaneous calls, or to a private branch exchange (PBX) or a key system that is billed on a per minute basis only, unless otherwise specifically agreed.
• Spamming or blasting (e.g., sending one hundred (100) or more bulk and/or junk voicemail or faxes simultaneously).
• Bulk call-in lines (e.g., customer support or sales call centers, “hotlines”, 900 numbers, sports-line numbers, etc.).
• Auto-dialing or “predictive” dialing (i.e., non-manual dialing or using a software program or other means to continuously dial or place out-bound calls).
In addition, you are obliged not to assist any third party to:
(a) modify, alter, tamper with, repair or otherwise create derivative works of any Software;
(b) reverse engineer, disassemble or decompile the software and technology used to provide or access the Service, including the Software, or attempt to discover or recreate the source code used to provide or access the Service, except and only to the extent that the applicable law expressly permits doing so;
(c) use the Service in any manner or for any purpose other than as expressly permitted by these Terms of Service
(d) sell, lend, rent, resell, lease, sublicense or otherwise transfer any of the rights granted to you with respect to the Service to any third party;
(e) remove, obscure or alter any proprietary rights notice pertaining to the Service;
(f) access or use the Service in a way intended to improperly avoid incurring fees or exceeding usage limits or quotas;
(g) use the Service in connection with the operation of nuclear facilities, aircraft navigation, communication systems, medical devices, air traffic control devices, real time control systems or other situations in which the failure of the Service could lead to death, personal injury, or physical property or environmental damage;
(h) use the Service to: (i) engage in any unlawful or fraudulent activity or perpetrate a hoax or engage in phishing schemes or forgery or other similar falsification or manipulation of data; (ii) send unsolicited or unauthorized junk mail, spam, chain letters, pyramid schemes or any other form of duplicative or unsolicited messages (including, but not limited to, sms, fax blasting, junk faxing or fax spamming), whether commercial or otherwise; (iii) store or transmit inappropriate content, such as content: (1) containing unlawful, defamatory, threatening, pornographic, abusive, libelous or otherwise objectionable material of any kind or nature, (2) containing any material that encourages conduct that could constitute a criminal offense, or (3) that
violates the intellectual property rights or rights to the publicity or privacy of others; (iv) store or transmit any content that contains or is used to initiate a denial of service attack, software viruses or other harmful or deleterious computer code, files or programs such as Trojan horses, worms, time bombs, cancelbots, or spyware; or (v) abuse, harass, stalk or otherwise violate the legal rights of a third party;
(i) interfere with or disrupt servers or networks used by us to provide the Service or used by other users to access the Service, or violate any third party regulations, policies or procedures of such servers or networks or harass or interfere with another user’s full use and enjoyment of the Service;
(j) access or attempt to access other accounts, computer systems or networks not covered by these Terms of Service, through password mining or any other means;
(k) cause, in our sole discretion, inordinate burden on the Service or our system resources or capacity; or
(l) share passwords or other access information or otherwise authorized any third party to access or use the Service, including the Software.
We reserve the right to disconnect or suspend your Service if we determine in our sole and exclusive discretion that your use of the Service violates this Acceptable Use Policy. We reserve the right to add, modify or amend this Acceptable Use Policy at any time for any reason at our sole discretion. We also reserve the right, in our sole discretion, to deactivate, change and/or require you to change your user ID and/or password for any reason or for no reason.
We will provide telephone numbers to be used in connection with the Service or you may port a number to GII Systems for use with the Service (each, a “Number”). In either case, you will be the owner of the Number. We may permit you to request a specific telephone number. If you request a specific telephone number, we will attempt to provide you with that number. However, we cannot guarantee that the requested number(s) will be available. You should not order any printed material, such as business cards or stationary and/or incur any promotional or event costs, or otherwise arrange publicity showing a number until that number becomes active in your Service account. We will not be liable for reimbursement for business cards, stationary, or press releases under any conditions if we are not able to give you a requested number.
A request by you to port your Number from GII Systems to another provider may be deemed a request by you to terminate your account with us. If you decide to port your Number to another service provider, you remain liable to us for any outstanding balances accrued on your account, all of which must be paid before porting your Number. Your account must remain active until the port is complete. When the port is completed you remain responsible to cancel any Services related to such Numbers or Ported Numbers or service charges will continue.
If your service is terminated prior to porting, it will result in the loss of the Number and the Number will not be eligible for porting.
If your service is terminated due to the failure to non-payments or violation of the Service Agreement or Acceptable Use Policy, it will result in the loss of the Number and the Number will not be eligible for porting.
YOU ACKNOWLEDGE AND UNDERSTAND THAT THE SERVICE HAS DIFFERENT TECHNICAL LIMITATIONS AND OTHER TECHNICAL CHARACTERISTICS AS COMPARED WITH TRADITIONAL TELEPHONE SERVICE. THE SERVICE MAY BE SUBJECT TO DIFFERENT REGULATORY TREATMENT THAN TRADITIONAL OR WIRELINE PHONE SERVICE. THIS TREATMENT MAY LIMIT OR OTHERWISE AFFECT YOUR RIGHTS AND RESPONSIBILITIES BEFORE FEDERAL AND/OR STATE/PROVINCE REGULATORY AGENCIES. In addition, you acknowledge that the Numbers you obtain from us may not be listed in any telephone directory (except for Numbers ported to us from your local phone company, which may be listed). One of the consequences of this is that a reverse directory lookup of your Number will most likely not reveal your address.
Recording Conversations
The Service may allow you to record individual telephone conversations. The laws regarding the notice, notification, and consent requirements of such recorded conversations vary from state to state. You are solely responsible for complying with all federal, state, province and local laws in any relevant jurisdiction when using this feature. We expressly disclaim all liability with respect to your recording of telephone conversations. You hereby release and agree to hold us harmless from and against any damages or liabilities of any kind related to the recording of any telephone conversations using the Service.
You acknowledge that the Service is not intended to be used for storage and that voicemails, recorded conversations, settings, configuration and other files are not backed up by us. Any files and data stored in the Service may be lost and we will have no liability for its loss.
You acknowledge that the Service relies, in whole or in part, on the public Internet and third party networks to transmit voice and other communications. For this reason, we cannot guarantee and do not warrant that your calls or other communications and transmissions using the Service will be secure or private. You understand that we may preserve voicemails, recorded phone calls and other user content and may review and disclose this content, your name, telephone number, credit card and/or PayPal account information and other personal information, if required to do so by law or in the good faith belief that such preservation or disclosure is reasonably necessary to:
(a) comply with law enforcement or other governmental agency requests;
(b) comply with laws, regulations, rules, subpoenas, search warrants, or court orders;
(c) investigate, identify, contact, or bring legal action against someone who may be misusing the Service or violating the terms of our agreements;
(d) investigate and protect the rights, property, or personal safety of GII Systems, its users, and the public; or
(e) respond to support requests.
Please refer to our Privacy Policy available at https://www.giisystems.com/privacy/ for additional information.
If we make Software available to you, your use of the Software is subject to the terms of the license agreement (if any) that accompanies the Software; or, if no license accompanies the Software, then subject to these Terms of Service, you are granted only a non-exclusive copyright license to install and use one instance of the Software (in object code format) solely to enable your use of the Service. We reserve all other rights to the Software. This limited license does not allow you to modify, adapt or sublicense the Software, merge the Software into another program or create derivative works based on the Software. Except as may be expressly permitted by applicable law, you will not and will not permit or authorize third parties to: (a) reproduce, modify, translate, enhance, decompile, disassemble, reverse engineer or create derivative works of the Software; (b) rent, lease or sublicense the Software; or (c) circumvent or disable any security or technological features or measures in the Software. Unless we notify you otherwise, the Software license ends when your Service ends. You must then promptly uninstall the Software.
YOUR USE OF THE SERVICE IS AT YOUR SOLE RISK. THE SERVICE IS PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS. WE AND OUR SUPPLIERS AND LICENSORS EXPRESSLY DISCLAIM ALL WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE AND NON-INFRINGEMENT. WE MAKE NO WARRANTY ON UP-TIME, MEAN-TIME BETWEEN FAILURES, QUALITY OF SERVICE AND/OR QUALITY OF VOICE OR FAX COMMUNICATIONS. WE MAKE NO WARRANTY THAT THE SERVICE WILL MEET YOUR REQUIREMENTS OR THAT THE SERVICE WILL BE UNINTERRUPTED, TIMELY, SECURE, ERROR FREE OR THAT ANY DEFECTS IN THE SERVICE WILL BE CORRECTED. WE ARE NOT RESPONSIBLE FOR MESSAGES OR INFORMATION LOST OR MISDIRECTED DUE TO INTERRUPTIONS OR FLUCTUATIONS IN THE SERVICE OR THE INTERNET IN GENERAL. WE ARE NOT RESPONSIBLE FOR THE CONTENT OR FUNCTIONALITY OF ANY THIRD PARTY NETWORK USED IN CONNECTION WITH THE SERVICE. WE DO NOT WARRANT THE ACCURACY OR RELIABILITY OF THE RESULTS OBTAINED THROUGH USE OF THE SERVICE OR ANY DATA OR INFORMATION DOWNLOADED OR OTHERWISE OBTAINED OR ACQUIRED THROUGH THE USE OF THE SERVICE. YOU ACKNOWLEDGE THAT ANY DATA OR INFORMATION DOWNLOADED OR OTHERWISE OBTAINED OR ACQUIRED THROUGH THE USE OF THE SERVICE ARE AT YOUR SOLE RISK AND DISCRETION AND WE WILL NOT BE LIABLE OR RESPONSIBLE FOR ANY DAMAGE TO YOU OR YOUR PROPERTY. NO ADVICE OR INFORMATION, WHETHER ORAL OR WRITTEN, OBTAINED BY YOU FROM US OR THROUGH OR FROM THE SERVICE WILL CREATE ANY WARRANTY NOT EXPRESSLY STATED IN THESE TERMS OF SERVICE. Some jurisdictions’ laws do not allow exclusion of specific implied warranties, in which case the disclaimer of implied warranties may not apply to you to that extent.
WE AND OUR SUPPLIERS AND LICENSORS WILL NOT BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR EXEMPLARY DAMAGES, INCLUDING BUT NOT LIMITED TO, DAMAGES FOR LOSS OF PROFITS, GOODWILL, USE, DATA OR OTHER INTANGIBLE LOSSES (EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF THESE DAMAGES), RESULTING FROM YOUR USE OF THE SERVICE. UNDER NO CIRCUMSTANCES WILL THE TOTAL LIABILITY OF US AND OUR SUPPLIERS AND LICENSORS OF ALL KINDS ARISING OUT OF OR RELATED TO YOUR USE OF THE SERVICE (INCLUDING BUT NOT LIMITED TO WARRANTY CLAIMS), REGARDLESS OF THE FORUM AND REGARDLESS OF WHETHER ANY ACTION OR CLAIM IS BASED ON CONTRACT, TORT OR OTHERWISE, EXCEED THE GREATER OF US$100 AND THE AMOUNTS, IF ANY, THAT YOU HAVE PAID TO US FOR YOUR USE OF THE SERVICE DURING THE TWELVE MONTHS PRIOR TO THE DATE OF THE EVENT GIVING RISE TO THE LIABILITY. THESE LIMITATIONS WILL APPLY EVEN IF ANY LIMITED REMEDY HAS FAILED OF ITS ESSENTIAL PURPOSE. BECAUSE SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU. IN SUCH CASES, YOU AGREE THAT BECAUSE SUCH LIMITATIONS OF LIABILITY REFLECT A REASONABLE AND FAIR ALLOCATION OF RISK BETWEEN YOU AND GII Systems, AND ARE FUNDAMENTAL ELEMENTS OF THE BASIS OF THE BARGAIN BETWEEN YOU AND
GII Systems, GII Systems LIABILITY WILL BE LIMITED TO THE MAXIMUM EXTENT PERMITTED BY LAW.
You will indemnify and hold us, our suppliers and licensors, and our respective subsidiaries, affiliates, officers, agents, employees, representatives, and assigns harmless from any costs, damages, expenses, and liability caused by your use of the Service (including related to 911 calling), your violation of these Terms of Service, or your violation of any rights of a third party through use of the Service.
We own and will at all times retain sole and exclusive right, title and interest to the Service (including the Software), including all copyrights, trademarks, trade secrets and all other intellectual property rights thereto, including without limitation with respect to all technology used in connection with or provided as part of the Service (including the Software). We retain all rights not expressly granted under these Terms of Service. Any new features that we provide will also be considered to be the “Service” and will be subject to these Terms of Service.
THE SERVICE IS NOT A REPLACEMENT FOR YOUR ORDINARY MOBILE OR FIXED LINE TELEPHONE. IN PARTICULAR, THE SERVICE DOES NOT ALLOW YOU TO MAKE EMERGENCY CALLS TO 911 OR OTHER EMERGENCY SERVICES. YOU MUST MAKE ALTERNATIVE COMMUNICATIONS ARRANGEMENTS TO ENSURE THAT YOU CAN MAKE EMERGENCY CALLS IF NEEDED.
The Service may be linked to third party sites or applications (“Third Party Services”). We are not responsible for and do not endorse Third Party Services. You have sole discretion whether to purchase or connect to any Third Party Services and your use is governed solely by the terms for those Third Party Services.
Without limiting the generality of any of the other limitations contained in this Agreement, we will not be liable for any delay or failure in performance directly or indirectly caused by or resulting from fire, flood, accident, riot, war, government intervention, embargoes, strikes, labor difficulties, equipment failure, late delivery by suppliers or other causes beyond our reasonable control.
These Terms of Service will be interpreted, construed and enforced in all respects in accordance with the laws of Canada.
These Terms of Service, including any Policies, and the Privacy Policy are the complete agreement between you and us regarding the Service. If any portion of these Terms of Service is held to be invalid or unenforceable, the remaining portions will remain in full force and effect.
Our failure to enforce any right or provision in these Terms of Service will not constitute a waiver of such right or provision unless acknowledged and agreed to by us in writing.
These Terms of Service are personal to you (or the company you represent) and may not be assigned without our express written consent.
By subscribing to GII Systems service, you consent to receiving informational messages from the company via text message, email or other means.
Any provision in these Terms of Service that by its nature should survive the termination of your rights to access the Service or any termination of these Terms of Service (including, without limitation, provisions governing indemnification, limitations on liability, disclaimers of warranty, and ownership of intellectual property) will continue to remain in full force and effect after any such termination.
YOU AGREE THAT WE WILL COMMUNICATE WITH YOU VIA E-MAIL SENT TO THE EMAIL ADDRESS ASSOCIATED WITH YOUR ACCOUNT. YOU ARE RESPONSIBLE FOR NOTIFYING US OF ANY CHANGES TO YOUR E-MAIL ADDRESS BY UPDATING YOUR ACCOUNT PROFILE ON THE WEB SITE. WE USE E-MAIL TO COMMUNICATE IMPORTANT INFORMATION ABOUT THE SERVICE, BILLING, CHANGES TO THE SERVICE AND OTHER INFORMATION. THE INFORMATION IS TIME-SENSITIVE IN NATURE. YOU MUST READ ALL EMAIL WE SEND TO YOU IN A TIMELY MANNER.
If you have any questions or concerns about the Service or these Terms of Service, you may contact us at:
GII Systems Inc.
323 Coventry Road, Suite 26
Ottawa, Ontario K1K 3X6
Canada
phone:16138685729
email:admin@giisystems.com